EVENT SERVICES & RENTAL AGREEMENT

This Agreement is made as of between:

Client:

(hereinafter “Client”)

and

Vendor:
Rein Storm Events

(hereinafter “Vendor”)

Collectively referred to as the “Parties.”

1. Scope of Agreement

This Agreement governs all services and rentals provided by Vendor, including but not limited to catering, beverage service, mobile bar services, and event rental equipment, as outlined in the proposal referenced below.

2. Event Details & Proposal

Client agrees to review and confirm all event details within the proposal. Final minor changes must be made no later than 14 days prior to the event date.

Final guest count provided at 14 days prior will be the minimum billable amount.

3. Venue Access & Coordination

Client is responsible for securing all venue permissions and access.

Vendor requires access 2 hours prior to event start and 1 hour after for breakdown.

Vendor is not responsible for venue trash removal unless explicitly contracted.

Client is responsible for ensuring adequate space, access paths, and working conditions.

4. Rental Equipment Terms

4.1 Responsibility & Assumption of Risk

Client assumes full responsibility for all rented items from delivery through pickup, including loss, theft, or damage regardless of cause.

Client agrees to indemnify and hold Vendor harmless from all claims, including injury or property damage arising from use of rented equipment.

4.2 Condition & Use

Client acknowledges equipment is received in good condition and agrees to:

Use items only for intended purposes

Not sublease or misuse equipment

Follow all safety and operating instructions

4.3 Equipment Failure

Client must discontinue use immediately if equipment becomes unsafe and notify Vendor within 1 hour.

Vendor may:

Repair or replace equipment (if available), or

Provide partial refund at its discretion

Vendor is not liable for damages due to equipment failure.

4.4 Measurements & Site Fit

All equipment dimensions are provided in advance.

Failure of rented items to fit in intended space (including mobile bars, trailers, tap walls, etc.) does not qualify for refund.

4.5 Damage, Loss, and Cleaning

Client agrees to:

Pay full replacement or repair costs (including labor)

Pay cleaning fees for excessively dirty returns

Protect equipment from weather, misuse, and theft

4.6 Delivery & Pickup

Delivery and pickup times are determined by Vendor

Client must provide clear access and personnel if needed

Additional fees apply for:

Difficult access

After-hours service

Repeat trips or delays

4.7 Site Preparation

Client must ensure site is:

Clear and accessible

Ready for installation

Safe for equipment setup

Additional labor charges may apply for delays and can potentially delay any scheduled services.

4.8 Permits & Utilities

Client is responsible for:

Permits and licenses

Utility markings (sprinklers, septic, etc.)

Vendor is not liable for underground damage.

4.9 Damage Waiver (Optional)

If selected, damage waiver covers accidental damage only.

It does NOT cover:

Theft

Negligence or misuse

Intentional damage

Missing items

5. Payment Terms

Payment is due as outlined below:

A non-refundable deposit (50%) is required to reserve services

Full balance must be paid two weeks prior to event date unless otherwise agreed

Late payments may incur fees and/or service cancellation

Client is responsible for all collection costs, including legal fees if applicable.

6. Additional Charges

Client agrees to pay additional fees for:

Extended service time

Additional guests beyond final count

Overtime staffing

Special requests not included in proposal

7. Cancellation & Refund Policy

All cancellations must be submitted in writing.

Cancellation fees are as follows:

90+ days prior: 25% of total

45–89 days prior: 30% of total

31–44 days prior: 50% of total

30 days or less: 100% of total

Deposits are non-refundable.

8. Force Majeure

Vendor is not liable for failure to perform due to events beyond control, including but not limited to:

Weather

Government restrictions

Natural disasters

Emergencies

In such cases, Vendor may reschedule or issue partial refunds at its discretion.

9. Alcohol Service (If Applicable)

Vendor complies with all state and local alcohol laws

No service to minors

Valid ID required

Vendor reserves the right to refuse service

No self-service of alcohol is permitted.
Only Vendor staff may serve alcohol.

Vendor may suspend service if laws or safety standards are violated.

10. Insurance & Liability

Vendor maintains general liability insurance.

Client is responsible for:

Damage caused by guests

Theft or loss of Vendor property

Unsafe conditions at venue

11. Limitation of Liability

Vendor’s liability is limited to the total amount paid under this Agreement.

Vendor is not liable for:

Indirect or consequential damages

Third-party vendor issues

Guest-related incidents

12. Substitution of Services

If Vendor is unable to perform, Vendor may:

Provide a comparable replacement vendor, or

Issue a refund

No additional compensation will be owed.

13. Dispute Resolution

Parties agree to attempt to resolve disputes in good faith prior to legal action.

Neither party will publish damaging public statements without first attempting resolution.

14. Governing Law

This Agreement shall be governed by the laws of the State of Florida, with venue in the county where the event occurs or Vendor operates.

15. Entire Agreement

This Agreement, together with the proposal, constitutes the entire understanding between the Parties.

Paste that into the contract body, then keep your working signature merge fields only in the e-signature section.

Privacy Policy

Effective date: September 22, 2026

Rein Storm Events ("we," "us," or "our") runs reinstormevents.com. This policy explains what information we collect when you visit our site, request a quote, or book a rental, and how we use the information.

Information You Give Us

When you request a quote, book a rental, or contact us, we collect:

• Your name, email address, and phone number


• Your event date, address, guest count, and event details


• Messages you send us through forms, email, text, or social media

We use this information to answer your questions, prepare quotes, confirm bookings, deliver rentals, and send updates about your event.

Payments

Stripe processes all card payments. Your card number goes directly to Stripe, and Rein Storm Events never sees or stores your full card details. See Stripe's privacy policy.

Booking Platform

Our website and booking system run on Bounce Rental Solutions. Your quote and booking details are stored on their platform so we can manage your order.

Google Analytics and Tracking

We use Google Analytics to understand how visitors use our site. Google Analytics places cookies in your browser and collects information such as:

• Pages you visit and how long you stay


• How you reached our site, such as a Google search or a social media link


• Your device type, browser, and general location (city or region, not your street address)

This information helps us see which pages work, which services people search for, and which areas of Palm Beach County our visitors come from. Google Analytics does not give us your name, email, or phone number.

Our site also uses Google Maps to show locations. Google receives standard browser information when a map loads.

Google processes this data under its own policies. See how Google uses information from sites that use its services and Google's privacy policy.

How to Opt Out of Google Tracking

• Install the Google Analytics Opt-out Browser Add-on to stop Google Analytics from collecting your visit data.


• Block or delete cookies in your browser settings.


• Manage ad personalization in Google My Ad Center.

Text Messages and Email

If you check the consent box on our contact form, we send you text and email updates about your inquiry, your booking, and occasional promotions. Message frequency varies. Message and data rates may apply. Reply STOP to any text to unsubscribe, or HELP for help. Use the unsubscribe link in any email to stop marketing emails.

We do not sell, rent, or share your mobile number or text message consent with third parties for their marketing.

How We Share Information

We do not sell your personal information. We share information only with:

• Service providers who help us run the business, such as Stripe, Bounce Rental Solutions, and Google


• Your venue, planner, or caterer when you ask us to coordinate your event with them


• Authorities when the law requires us to

How Long We Keep Information

We keep booking records as long as we need them to serve you, handle payments, and meet tax and legal requirements. Ask us to delete your information at any time, and we remove what the law allows us to remove.

Your Choices

Email reinstormevents@gmail.com to see, correct, or delete the personal information we hold about you, or to stop marketing messages.

Children

Our site and services are for adults. We do not knowingly collect information from anyone under 18.

Changes to This Policy

We update this policy when our practices change. The effective date at the top shows the latest version.

Contact Us

Rein Storm Events

Jupiter, FL 33478

Phone: 914-200-3536

Email: reinstormevents@gmail.com